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| Bookkeeping
service |
At Data Developments we have found
that churches, like other voluntary organisations, are
finding it increasingly difficult to recruit skilled volunteers
and in particular treasurers. There is an inherent fear
factor among volunteers when working with finance.
Most
people that do volunteer are not accountants and worry
about the technical skills required to fulfil these roles.
In addition the flood of new regulations that have affected
churches and charities since 1997 has further increased
their fear.
At
Data Developments we have been considering how we can
help and our solution is the creation of a new bookkeeping
service. The church or charity would still appoint a treasurer,
but with our service their burden would be greatly reduced.
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| What's
included? |
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Data entry including standing orders, transactions and transfers
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Producing financial reports
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Completing the Bank reconciliation
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Finance Co-ordinator licence
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Technical support
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All Finance Co-ordinator updates and upgrades
Data
Developments would also visit onsite for one day to confirm
the starting balances, the nominal codes required, funds,
fixed assets, the list of standing orders, the list of the
standard Finance Co-ordinator reports required and
training.
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| How
it works? |
The church or charity would still
appoint a treasurer, but their burden would be greatly reduced.
They would continue to open envelopes, count collections,
deposit money into the bank, pay bills etc. and details
of these would be sent to Data Developments. We would then:
The bookkeeping service includes
the use of Finance Co-ordinator together with technical
support so when the backup is returned the treasurer could
examine the information entered and produce their own
analysis and reports if required.
Periodically Data Developments will provide feedback
sessions at Wolverhampton Science Park so that further
suggestions, improvements, changes etc. can be made.
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| Annual
accounts |
Whilst
Finance Co-ordinator will produce the reports for the
draft annual accounts, independent examination or audit
would still be the responsibility of the church or charity.
Data Developments would not Independently examine or audit
the accounts as we don't believe this gives sufficient
impartiality.
However
we would recommend the Finance dept at Lichfield Diocese
who provide, for a donation, Independent Examination for
those users of Finance Co-ordinator whether the church
is in their diocese or not.
For more information on this please contect the
finance dept on 01543 306030.
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| Costs |
Initial one-off setup fee £299
inc vat (includes one day's onsite visit)
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Up to 50 transactions per month £18 per week
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Up to 100 transactions per month £33 per week
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Up to 200 transactions per month £59 per week
Over 200 transactions POA
All prices INCLUDE VAT and would be subject to an 18
month contract.
If you have any questions
please call 01902 824044 or click here
for a brochure.
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We have been providing software
to Churches and Charities since 1985. In this time
we have built a reputation for producing quality software
designed to meet a wide range of needs and backed
up with excellent technical support.
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Membership
Efficient membership administration makes life easier
and supports growth. Use Membership Co-ordinator
to record details on members, groups, visits, to
create rotas and to let leaders and volunteers know
what's happening.
Accounts
Finance Co-ordinator has been designed to handle
the accounts of churches and charities as required
by the Charities Act. It records designated, unrestricted,
restricted and endowment funds with full reporting,
budgets, account analysis, prepayments and accruals
and will print a SOFA.
Gift
aid
Donations Co-ordinator will manage donations,
taxable or not with ease. It produces the necessary
R68 schedules, approved by the Inland Revenue.
Donations Co-ordinator also provides full audit
trailing, retrospective claims, statistical analysis,
Gift Aid declarations, email facilities, various
reports and labels.
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Quickart:
Notices
A collection of over 1600 images for brightening up
your church newsletter, notice sheet, leaflets etc.
Supplied with a printed booklet and on-line browser
with all the images included.
Quickart:
Symbols & Seasons
Over 1700 images with Christian symbols, seasons
and genral clipart for Spring, Summer, Autumn, Winter,
Christmas, Easter, Harvest, Plants and other symbols.
Supplied with a printed booklet and on-line browser
with all the images included
Quickart:
Teaching
A collection of over 2100 images that are quick
and easy to use. Great for preparing Sunday School
material, Activity sheets, newsletter add-ins etc.
Supplied with a printed booklet and on-line browser
with all the images included
Quickart:
People
A collection of over 1500 images that are quick
and easy to use and great for brightening up a newsheet,
event, leaflets etc. Supplied with a printed booklet
and on-line browser with all the images included
Quickart:
Church Life
Over 1500 images with clipart for Church events
and activities including Baptism, Confirmation,
Bible study, evangelism, welcoming, helping, music,
marriage, praise, prayer and social events. Supplied
with a printed booklet and on-line browser with
all the images included
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