BookkeepingRecently we have heard that many voluntary organisations including churches, are finding it increasingly difficult to recruit skilled volunteers and in particular treasurers – as there is often an inherent fear for volunteers of working with finances.

Most volunteers are not accountants and worry about the technical skills required to fulfill this type of role. Especially with the flood of new regulations that have effected churches and charities since 1997.

This is why, here at Data Developments, we have been reflecting on ways in which we can help. Our solution has been to launch our new bookkeeping service.

What’s included?

    • Data entry including standing orders, transactions and transfers.
    • Producing financial reports
    • Completing the Bank Reconciliation
    • A Finance Co-ordinator licence [normal cost £159]
    • All Finance Co-ordinator updates and upgrades [normal cost £50]
    • Technical Support [normal cost £75]

Data Developments would arrange an on-site visit to meet you and confirm starting balances, nominal codes, funds, fixed assets, standing orders, and which standard Finance Co-ordinator reports are required. As well as training on the program so that figures can be examined and reports produced independently if required.

How it works:

The church or charity would still be required to appoint a treasurer; however their burden would be greatly reduced. The treasurer will continue to open envelopes, count collections, deposit money into the bank, pay bills etc, they then send details of these transactions to Data Developments, which we would then use to:

    • Enter all of the transactions and transfers
    • Process standing orders
    • Produce financial reports
    • Complete the bank reconciliation

Once all of the transactions have been entered, we will then create a backup of the data and send it to you.

As well as data entry, our bookkeeping service also includes a copy of Finance Co-ordinator, together with technical support, which you can install onto your own computer. You will then be able to restore the information from the back up file we send you and see the information we have entered so that you can examine the figures and produce your own analysis and reports when required.

Periodically Data Developments will provide feedback sessions at Wolverhampton Science Park so that further suggestions, improvements, changes etc. can be made.

Annual accounts:

Whilst Finance Co-ordinator is able to produce the reports for the draft annual accounts, independent examination or audit would still be the responsibility of the Church or Charity. Data Developments would not independently examine or audit the accounts as we don’t believe this gives sufficient impartiality.


An initial one-off setup fee of £299 Inc VAT (this includes the on site visit)

    • Up to 50 transactions per month: £20 per week
    • Up to 100 transactions per month: £38 per week
    • Up to 200 transactions per month: £65 per week
    • Over 200 transactions: POA

All prices include VAT and would be subject to an 18 month contract.

If you have any questions please call 01902 714030 or click here for a brochure.